Guideline for Online Chairing

Virtual Conference Guidance for Oral Session Chairs

Sign Up for Conference
As a registered attendee of ICAIIC 2022, you should have already registered at and got a valid ID by completing the registration.
Now you need to go to the online conference website ( and sign up for an account.

Install Zoom
If you have not yet, install Zoom (

During Conference

Enter Zoom Meeting
To enter the Zoom meeting for the session, where your chairing will be performed, go to online conference website and the day and the session on the online conference website, and click the "Join Session" button.
Please try to enter the Zoom meeting 10 minutes before the session is scheduled to begin, so that you have an opportunity to create your Badge, meet the student volunteer (with name [Name] (Volunteer)) assigned to your session, and discuss any concerns you may have.

Create your Zoom “Badge”
When in Zoom, click Participants at the bottom (if using Desktop Zoom)

In the Participants pane, hover over your name and click “More”
Click “Rename”
Enter: [Your Name] (Session 1-A Chair)

During Your Session

Turn on Your Video
It is strongly recommended that you turn on your video in Zoom during the session.

Please unmute your microphone while answering questions.

Introduce Session and Question Format
Please introduce the session, yourself, and the first talk, just like an in-person conference session. Please remind the attendees that, they can ask questions during each talk by typing into the Zoom chat window at any time, and these questions will be answered at the end of the talk.
If you have any questions to the volunteers, please use the Zoom chat window.

Moderate Questions
Please monitor Zoom chat for any questions. If chat window is not visible on Zoom, click Chat (or More->Chat)

Try to encourage attendees to ask questions by unmuting their microphone and speak directly on Zoom. Authors should be answering the questions over audio, rather than using the chat window.
If there are no questions from the audience, you can ask a few questions about the talk yourself.

Introduce the Next Talk
Towards the end of the Q&A session, you can introduce the next talk.

Conclude the Session
At the end of the session, conclude the session.
Please fill out the Session Report and email it to the TPC Chair.

Adjust Your Badge
Remove “(Session 1-A Chair)” from your name to avoid any confusions in the other sessions that you will be attending

Enjoy the Conference!
Thank you for your service!

After Your Session

Submit the Chair Report
Please fill out the Chair Report file (ICAIIC 2022 Session Report) and submit it to via email in on-line or conference assistant in on-site.